What Documents Do You Need for the Fair Deal Nursing Home Scheme Application?

Applying for the Fair Deal Nursing Home Scheme in Ireland can feel overwhelming for many families. The application involves both a care needs assessment and a financial assessment, and providing the right paperwork is essential to avoid delays. Missing or incomplete documents are among the most common reasons why applications to the Fair Deal Scheme take longer than expected.

In this guide, we break down the key documents you will need, why they matter, and how to prepare them before submitting your application.

Understanding the Fair Deal Nursing Home Scheme

The Fair Deal Nursing Home Scheme, also known as the Fair Deal Scheme, is a government support programme that helps older people cover the cost of long-term nursing home care. Under the scheme, the individual makes a contribution towards their care costs based on their income and assets, while the HSE covers the balance.

Because the contribution is means-tested, detailed paperwork is required to confirm both financial circumstances and medical needs.

The Application Process at a Glance

To apply for the Fair Deal Nursing Home Scheme, families usually complete the following steps:

1.    Care Needs Assessment – Determines whether the applicant requires long-term nursing home care.

2.    Financial Assessment – Reviews income, savings, property, and other assets to calculate the applicant’s contribution.

3.    Submission of Documents – Supporting evidence must be included with the application form (NCF1).

4.    Decision from the HSE – The Health Service Executive reviews the application and provides approval once everything is verified.

Each stage relies heavily on supporting documents. Let’s look at what you need in detail.

Essential Documents for the Fair Deal Nursing Home Scheme

When applying for the Fair Deal Scheme, you will typically need the following paperwork:

1. Personal Identification

·      Passport or driver’s licence (for proof of identity)

·      Birth certificate

·      Public Services Card or PPS number

2. Proof of Address

·      Recent utility bill (electricity, gas, or phone)

·      Bank statement or official letter showing current address

3. Medical and Care-Related Documents

·      Completed Care Needs Assessment form (usually filled out by a healthcare professional)

·      GP or hospital consultant report confirming medical condition and care requirements

4. Financial Documents – Income

·      Proof of pension (state or private)

·      Social welfare payment statements

·      Payslips (if still employed)

·      Statements of other income (annuities, rental income, investments)

5. Financial Documents – Assets

·      Recent bank statements for all accounts

·      Details of savings, shares, or investments

·      Life assurance or endowment policies

·      Property ownership details (title deeds or mortgage statements)

·      Valuation of farmland or business assets (if applicable)

6. Tax Information

·      Recent tax return or statement of liability

·      Revenue correspondence confirming tax compliance

7. Legal and Family Details

·      Marriage certificate (if applicable)

·      Death certificate of spouse (if widowed)

·      Enduring Power of Attorney or details of appointed decision-maker (if relevant)

Additional Documents in Special Cases

Some applicants may need to provide further paperwork depending on their situation:

·      Farmers and Business Owners – A professional valuation of land, stock, or company assets.

·      Couples – Joint financial information and evidence of shared property.

·      Applicants Living Abroad – Foreign bank statements, pension statements, or property valuations.

·      Applicants with Trusts or Gifts – Documentation showing any assets transferred in the past five years.

Why Accuracy Matters

Submitting incomplete or inaccurate information can lead to significant delays in approval for the Fair Deal Nursing Home Scheme. The HSE may request additional paperwork, which can add weeks to the process. Ensuring all forms are signed, dated, and supported by original documents or certified copies will help avoid unnecessary stress.

Tips for a Smooth Application

·      Prepare early – Start gathering documents before your loved one requires immediate care.

·      Keep copies – Always retain copies of all forms and supporting papers submitted.

·      Seek professional advice – An experienced advisor can help families organise paperwork and highlight common pitfalls.

·      Stay organised – Use a checklist to ensure no documents are missed.

Final Thoughts

Applying for the Fair Deal Nursing Home Scheme requires careful preparation and a wide range of documents. From proof of identity and medical records to financial statements and property details, every piece of paperwork helps the HSE assess the application fairly.

While it may feel daunting, being organised and informed will make the process smoother. If your family is preparing to apply for the Fair Deal Scheme, consider speaking with a specialist adviser who can guide you through the paperwork and ensure nothing is overlooked.